The ultimate goal of a small business is growing. As an entrepreneur, any minute you spent on a meeting or an event must be in line with or contribute to the achievement of this objective. In this regard, choosing an office space for a business meeting is fundamental. If you make the wrong choice in the room selection stage, growth will only remain as a written word in your strategic plan document.
Apart from this, your business may incur unnecessary costs for relocation purposes due to security or inaccessibility. As such, you need to be aware of the following meeting space selection mistakes and avoid them:
a. Ignoring planning activities
The genesis of all fails is poor planning or lack of a plan. Many small organizations do not have a plan when finding office space. As long as it can fit the name office, they are willing to pay the lease charges. As such, they do not consider their current and future needs.
For instance, the small business owners do not determine whether the offices have enough space for holding business meetings. So, in future when such a need arises, they are forced to seek meeting rooms elsewhere. This complicates their budgets which are already at a fix. To avoid such an incident, you should have a plan before embarking on searching for office space.
b. Failing to consider the office accessibility
Locating your offices in a rural or a semi-urban area can be a good idea. By doing so, you can save some coins and invest them in other activities. However, you should take into account the accessibility of the places. As you know, birds of the same feather flock together. For this reason, you need to locate your business in the same place with other businesses.
Also, your office should be in a place where visitors can meet you easily without having to find maps to locate your organization. So, you should always prioritize the accessibility of your office space for operations and meeting purposes before signing the lease documents.
c. Using the wrong means to seek an office space
Since office letting and leasing is a hotcake business, both genuine and con brokers are in it. Be careful, or you can find yourself as prey of the fake brokers. In this essence, you should always do your due diligence before accepting to rent or lease an office or meeting spaces. Otherwise, you can easily find yourself behind bars or suffer a huge loss that you could have avoided.
— #LoveBretonside (@Bretonside) January 23, 2018